This privacy notice explains how Westmanstown Golf Club collects, processes and shares your personal data, and your rights in relation to the data held. Westmanstown Golf Club is the controller of your personal data and is subject to the Data Protection Acts 1988 to 2018 and the General Data Protection Regulation (GDPR).
The General Data Protection Regulation (GDPR) and the Data Protection Acts 1988 to 2018 confer rights on individuals regarding their personal data as well as responsibilities on persons processing data, in this case Westmanstown Golf Club.Purpose
This privacy notice outlines the policy of Westmanstown Golf Club concerning the personal data it collects and processes in relation to its members. This notice applies to those engaged in processing Personal Data relating to members for administrative, golfing matters or other purposes including;
Westmanstown Golf Club will comply with its responsibilities under this legislation in accordance with the eight principles set out in the Acts as follows;
Personal data means any information relating to; - (a) an identified living individual or (b) a living individual who can be identified from the data, directly or indirectly, in particular by reference to (i) an identifier such as a name, an identification number, location data or an online identifier, or (ii) one or more factors specific to the physical, physiological, genetic, mental, economic cultural or social identity of the individual.
Special Categories of personal data means;
The Club collects personal data in a number of ways;
Club members personal data collected includes.
Personal data is collected and maintained by a limited number of Staff and is not shared across the Club’s membership. Details are disclosed either in line with the legal requirements of the Club (e.g. Garda Vetting forms are sent via the Confederation of Golf, to the Garda Vetting Office or upon the furnishing by a Member of their written consent to disclosure.Purposes and Legal Basis for Processing
The Club processes personal information to administer your membership and to provide the products and services you receive from us at the Club on request or mandatory (e.g. members golf insurance) and to provide a quality service in the following areas;
In no circumstances will your personal information be used by us for direct or indirect marketing purposes.Where we Store Your Personal Data
Personal data relating to members is stored electronically on secure servers provided by external “data processors” with whom the Club has operating contracts in place to ensure your personal data is stored safely and securely. Some data is in manual form and stored safely and securely at our offices with access restricted to a limited number of personnel.
We do our best to protect your personal information but unfortunately the transmission of information via email is not a fully secure method of communication. If there are details which for any reason you do not wish to send via email, you should contact us by post or telephone. (See contact details at 13 below).
The Club will retain your personal information on its Membership Data Base for the duration of your membership.Data Subject (Members) Rights
As a member in respect of whom the Club holds personal data, you have the following rights, in certain circumstances and subject to certain restrictions, in relation to your personal data.
Club members can exercise their rights by contacting the Clubs Honorary Secretary (See contact details 13 below).Responsibilities
If you wish to make an access request or exercise your rights as outlined under data protection law or have any queries about this notice please contact the Clubs Data Protection Officer.
Email email@example.com Telephone; 01-8205817
Postal Address; Westmanstown Golf Club, Westmanstown, Clonsilla, Dublin 15
If you are dissatisfied with the decision of the Data Protection Officer, you have the right to make a complaint to the Data Protection Commissione:
Lo Call Number 1890 252 231
Postal Address Data Protection Commissioner, Canal House, Station Road Portarlington
The Club may occasionally update this notice. We encourage you to periodically review this notice for the latest information on our privacy practices. We also encourage you to advise us of any changes to your personal data which we hold so that we can ensure that your personal data is accurate and up to date.
Data Protection Officer
Westmanstown Golf Club.
Dated 24th May 2018